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*** BREAKING NEWS ***

PROFESSIONAL FEES

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From 1 October 2013 professional fees became eligible for this scheme when incurred on the construction, repair and maintenance of public memorial structures.

 

PRO RATA % APPLIED

For details of the quarterly pro rata payment percentage, please click the button below

Click image to view Pro Rata % Applied data

*IMPORTANT NOTICE*

CHANGES TO THE MEMORIAL GRANT SCHEME FROM 1 APRIL 2012

We announced in October 2010 that from 1st April 2011 onwards, the Memorial Grant Scheme will have a fixed annual budget of approximately £0.5m. The scheme has been allocated this annual funding for 2011/12, 2012/13, 2013/14 and 2014/15.

During the financial year 2011/12, we did not apply a mechanism of control to manage this fixed budget. In order to ensure that all claimants are treated fairly in the event of pressures on this budget in future we will be introducing a new approach to the scheme which is outline below.

  • From 1st April 2012 the Memorial Grant scheme will operate with quarterly fixed budgets (which will be calculated equally from the total annual budget).
  • Payments will be made once per quarter and the payable rate will depend on the value of the eligible claims received in that quarter, with each claim attracting a fair pro-rata payment.
  • The maximum grant payable in response to any application will be 20% of project costs (i.e. the maximum payable will be the full rate of VAT incurred on eligible expenditure).
  • If the total funding is not used in any quarter, it will be available in the following quarter (but not transferable between financial years). We will publicise at the end of each quarter the value of the applications received and the applicable payable rate.
  • We will publicise the total budget and key dates for the scheme at the beginning of each financial year. This will include the quarterly budget allocation, quarterly payment dates, the date for all applications to be received in each quarter and the date that queries need to be cleared by.
  • The scope continues as it has been since January 4th 2011 when professional fees, (including all design, surveying, project management, fundraising fees etc) became ineligible under the scheme. The eligibility depends on the date the claim is received by the Memorial Grant Scheme, not the date that the works were carried out, or the date of the invoice.
  • Any rejected claims, which are subsequently resubmitted, the date of receipt will be the date the resubmitted claim is received, not the date the original claim was received.

The Chancellor of the Exchequer announced in the March 2005 Budget, that both charities and faith groups excepted from registering as charities, can reclaim VAT incurred on eligible construction, renovation and maintenance of public memorials since 16th March 2005.

All memorials must bear an inscription identifying the memorial purpose. The text of the inscription must be included in question 8 of the application form.

Invoice spanning works before and after 16th March 2005 can be submitted, but only the element incurred on or after this date will be refunded. This split must be made clear on either the invoice or the application.

There is no minimum or maximum limit on the amount reclaimable. Upto 10 invoices can now be included per application.

Payment dates and claim deadlines

The total budget available for FY 2013/14 is £0.524 million. Payments will be made around the middle of July, October, January and April. In order for an eligible claim to be included in one of the quarterly payment runs:

  • Applications must be received by the last working day of the preceding month - June, September, December and March. It is recommended that you obtain proof of posting for all submissions to the scheme.

  • Any queries on your application must be resolved by the deadline stipulated below. If your query cannot be resolved within this time, your application will roll forward into the next quarter, and that quarter’s payable rate will apply. In order to minimise the queries needing resolution at quarter-end, you are asked to submit your application as early as possible in the relevant quarter.

Dates and Budgets for 2013/14

The total budget for the scheme for 13/14 is £0.524m. This will be allocated as follows:

Period ending
Applications to be received by
Queries to be cleared by
Payment to be made on or around
Total funding for the period (to include administration)
31 March 2013
29 March 2013
4 April 2013
18 April 2013
£129,000
30 June 2013
28 June 2013
4 July 2013
15 July 2013
£131,062.50
30 September 2013
30 September 2013
4 October 2013
15 October 2013
£131,062.50
31 December 2013
31 December 2013
9 January 2014
21 January 2014
£131,062.50

These figures include grant assessment and processing costs, project monitoring costs and IT development.

INTRODUCTION

This guidance is designed to help you in completing your application. Please read this carefully before completing the application form. If you require further assistance, then please speak to one of our operators on 0845 600 6430. Calls will be charged at the standard local rate.

We will hold some of the information provided on computer. This information will be used to process applications, grants and produce statistics. Some of this information may be shared with other grant providing organisations such as English Heritage, Cadw or Historic Scotland, to avoid the possibility of duplicate payments being made.

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Contact Information
Memorials Grant Scheme
PO Box 609,
Newport
NP10 8QD,
South Wales,
United Kingdom
Tel: 0845 600 6430
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